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Inclusions:
Accommodation: Comfortable and well-appointed rooms at a reputed hotel/resort in Goa.
During your conference or corporate meeting in Goa, you and your attendees will be accommodated in comfortable and well-appointed rooms at a reputed hotel/resort. We understand the importance of a good night's rest, especially during a business event, so we have selected a premium property to ensure your stay is enjoyable and relaxing.
Room Features:
Spacious Rooms: The rooms are spacious and designed to provide ample space for relaxation and work.
Modern Amenities: Each room is equipped with modern amenities, including air conditioning, flat-screen TV, minibar, and a safe.
En-suite Bathrooms: All rooms have en-suite bathrooms with hot and cold water facilities and complimentary toiletries.
Wi-Fi Connectivity: High-speed Wi-Fi internet access is available in all rooms and public areas.
Room Service: Guests can enjoy 24-hour room service for their convenience.
Comfortable Bedding: The beds are fitted with comfortable mattresses and premium bedding to ensure a restful sleep.
Balcony (Subject to Availability): Some rooms may feature a private balcony overlooking scenic views of the surroundings.
Hotel/Resort Facilities:
The hotel/resort selected for your event offers a range of facilities to make your stay pleasant and convenient:
Swimming Pool: Take a refreshing dip in the swimming pool to unwind after a long day.
Fitness Center: Stay active and energized by using the well-equipped fitness center.
Restaurant: Enjoy delectable meals at the on-site restaurant, offering a variety of culinary delights.
Lounge/Bar: Relax and socialize with colleagues at the hotel's lounge or bar.
Spa Services (Optional): Indulge in spa and wellness treatments to rejuvenate your mind and body (available upon request, additional charges may apply).
Security and Safety:
Your safety is our priority. The hotel/resort is equipped with modern security measures to ensure a safe and secure environment for all guests.
Location:
The hotel/resort is strategically located, providing easy access to the conference venue and nearby attractions, making it a convenient choice for your event.
Rest assured, the accommodation provided will offer a comfortable and enjoyable experience, enhancing the overall success of your conference or corporate meeting in Goa.
Conference Venue: A fully equipped and spacious conference hall with modern amenities for meetings and presentations.
Conference Venue:
Your conference or corporate meeting in Goa will take place in a fully equipped and spacious conference hall, thoughtfully designed to meet all your event requirements. The venue offers modern amenities to ensure a smooth and successful gathering.
Key Features of the Conference Hall:
Ample Space: The conference hall provides ample space to accommodate all attendees comfortably. It is designed to facilitate ease of movement and interaction during the event.
Seating Arrangements: The seating arrangements can be customized as per your preferences, be it theater-style, classroom-style, boardroom-style, or any other setup that suits your event's needs.
Audio-Visual Equipment: The conference hall is equipped with state-of-the-art audio-visual facilities to support impactful presentations. This includes high-definition projectors, large screens, and professional sound systems.
Microphones and Sound System: To ensure that every word is heard clearly, the venue is equipped with microphones and a top-notch sound system, allowing seamless communication during speeches and discussions.
High-Speed Internet: Complimentary high-speed internet connectivity is available for all participants, enabling smooth access to online resources and virtual interactions.
Presentation Tools: Whiteboards, flip charts, and other essential presentation tools are provided to assist speakers and facilitators during the sessions.
Climate Control: The conference hall is equipped with air conditioning to maintain a comfortable temperature throughout the event.
Comfortable Seating: Ergonomically designed chairs with adequate cushioning are provided to ensure the comfort of attendees during extended sessions.
Lighting Control: The lighting can be adjusted as per the requirements of the presentations, creating the right ambiance for different segments of the event.
Technical Support: A team of technical experts will be available on-site to assist with any audio-visual or technical issues that may arise.
Breakout Rooms (Optional): If required, additional breakout rooms can be arranged for smaller group discussions or parallel sessions.
Refreshments: Refreshments and beverages can be arranged during breaks to keep participants energized and focused.
Accessibility:
The conference venue is conveniently located within the hotel/resort premises, ensuring easy access for all participants. It is designed to provide a conducive environment for networking, learning, and collaboration.
Event Support:
Our dedicated event manager will work closely with you to plan and execute the event seamlessly. From pre-event preparations to on-site coordination, we are committed to making your conference a resounding success.
With our well-equipped conference hall and professional support, your business event in Goa is sure to leave a lasting impression on all attendees.
Meals: Delicious buffet meals (breakfast, lunch, and dinner) with a mix of local and international cuisine.
Meals:
During your conference or corporate meeting in Goa, we understand the importance of providing delicious and diverse meals to keep the attendees energized and satisfied throughout the event. We offer a delectable buffet spread that includes a mix of local Goan delicacies and international cuisine, catering to various taste preferences.
Breakfast:
Start your day with a sumptuous breakfast buffet offering a wide array of options, including:
Freshly baked bread and pastries
Assorted cereals and granola
Fresh fruits and yogurt
Eggs (cooked to your liking)
Regional breakfast specialties like Poha, Upma, or Aloo Paratha (subject to availability)
Fruit juices and hot beverages (tea, coffee)
Lunch:
The lunch buffet is thoughtfully curated to provide a diverse and flavorful experience, with options such as:
A variety of salads and appetizers
Vegetarian and non-vegetarian main course dishes
Local Goan seafood delicacies
Rice and bread options
Assorted desserts and sweets
Dinner:
The dinner buffet offers a delightful spread of dishes to satiate the appetite after a productive day. The dinner options may include:
International cuisines like Continental, Mediterranean, or Oriental dishes
Indian favorites from various regions
Grilled and barbeque specialties (if applicable)
Desserts and ice creams
Special Dietary Requirements:
We understand that some participants may have specific dietary preferences or restrictions. Rest assured, our culinary team is well-equipped to cater to special dietary requirements, such as vegetarian, vegan, gluten-free, or any other specific requests. Please inform us in advance, and we will make the necessary arrangements to accommodate everyone's needs.
Dining Experience:
The meals will be served in a comfortable dining area, providing a relaxed and welcoming ambiance for attendees to enjoy their dining experience. Additionally, the buffet setup allows participants to choose from a variety of dishes and customize their meals as per their preferences.
Hygiene and Safety:
Food safety and hygiene are of utmost importance to us. Our hotel/resort partners strictly adhere to the highest standards of cleanliness and food handling practices to ensure that all meals are prepared and served safely.
In-Room Dining (Optional):
For participants who prefer to dine in the privacy of their rooms, in-room dining service can be arranged upon request.
At Yatra King, we believe that delicious and nourishing meals are an integral part of a successful conference experience. With our thoughtfully crafted buffet offerings, we aim to enhance the overall event, leaving your attendees with a memorable gastronomic journey in Goa.
Tea/Coffee Breaks: Refreshing tea and coffee served during breaks to keep the energy levels up.
Tea/Coffee Breaks:
During your conference or corporate meeting in Goa, we understand the importance of providing refreshing tea and coffee breaks to keep the energy levels of participants up and enhance their overall experience. These breaks are strategically scheduled to provide attendees with moments of relaxation and rejuvenation during the event.
Offerings during Tea/Coffee Breaks:
Assorted Teas: A variety of teas will be available, including black tea, green tea, herbal tea, and chai (Indian spiced tea). Guests can choose their preferred tea flavors.
Freshly Brewed Coffee: Enjoy a steaming cup of freshly brewed coffee, prepared from quality coffee beans, to keep attendees alert and focused.
Hot Water: Hot water will be provided for those who prefer to have hot water or wish to make their own beverages.
Snacks and Bites: Along with beverages, we will serve a selection of light snacks to accompany the tea and coffee. These snacks may include biscuits, cookies, mini pastries, sandwiches, or local snacks.
Fruits: Fresh fruits will be available during the breaks, providing a healthy and refreshing option for participants.
Break Area:
A designated break area will be set up near the conference hall, providing participants with easy access to the tea and coffee station. The break area will be arranged in a way that encourages networking and informal interactions among attendees.
Hygiene and Timeliness:
We prioritize cleanliness and hygiene in food and beverage services. The tea and coffee station will be regularly maintained and sanitized to ensure the safety of all participants.
Customization:
If you have any specific preferences for the types of teas, coffee, snacks, or any dietary considerations for the break offerings, please let us know in advance. We are more than happy to accommodate your requests and make the breaks tailored to your event.
Special Requests:
If any attendees have special dietary requirements or allergies that need to be taken into account for the break offerings, please inform us beforehand, and we will make suitable arrangements to cater to their needs.
At Yatra King, we believe that these rejuvenating tea and coffee breaks play an essential role in creating a conducive atmosphere for productive discussions and interactions during the conference. Our goal is to ensure that your participants stay refreshed and engaged throughout the event in Goa.
Welcome Drinks: Upon arrival, guests will be greeted with welcome drinks to set the mood for a relaxing stay.
Welcome Drinks:
To kickstart your conference or corporate meeting in Goa on a positive note, we will warmly welcome all guests with refreshing welcome drinks upon their arrival. The welcome drinks are carefully selected to set the mood for a relaxing and enjoyable stay throughout the event.
Welcome Drink Options:
Traditional Goan Kokum Sherbet: Kokum sherbet is a popular traditional beverage in Goa, made from kokum fruit, water, and various spices. It has a tangy and refreshing taste, perfect for soothing guests after their journey.
Coconut Water: Straight from the tropical paradise, fresh coconut water offers a natural and hydrating welcome drink that instantly transports guests to the coastal ambiance of Goa.
Fruit Punch: A vibrant fruit punch made with a mix of tropical fruits, juices, and a hint of sweetness, creating a delightful concoction for a warm welcome.
Mocktails: For those who prefer non-alcoholic beverages, we offer a selection of colorful and refreshing mocktails that cater to different taste preferences.
Personalized Service:
Our team will be present to warmly greet each guest upon their arrival, ensuring that they feel welcomed and valued from the moment they step foot in Goa. The welcome drinks will be served with a smile, reflecting the hospitality that Goa is renowned for.
Comfortable Welcome Lounge:
We will arrange a comfortable welcome lounge area near the entrance, where guests can relax and enjoy their welcome drinks before proceeding to check-in or attend the conference.
Customization:
If you have any specific preferences for welcome drinks or want to incorporate any local specialty, please feel free to share your ideas with us. We are more than willing to customize the welcome drinks to align with your event's theme and preferences.
Hygiene and Safety:
In line with our commitment to hygiene and safety, the welcome drinks will be served adhering to strict cleanliness standards to ensure the well-being of all guests.
At Yatra King, we understand the significance of the first impression, and our aim is to make sure that the welcome drinks create a positive and warm ambiance, setting the tone for a memorable and enjoyable stay during the conference in Goa.
Conference Stationery: Notepads, pens, and other essential stationery will be provided to all attendees.
Conference Stationery:
As part of our commitment to providing a well-equipped and productive environment for your conference or corporate meeting in Goa, we will ensure that all attendees receive essential stationery items to facilitate note-taking, brainstorming, and engaging in the event effectively.
Stationery Items Provided:
Notepads: Each participant will receive a notepad to jot down important points, ideas, and action items during the conference sessions. The notepads will be of good quality and convenient size for easy handling.
Pens: Complementing the notepads, attendees will be provided with high-quality pens to ensure smooth and comfortable writing.
Name Tags: Personalized name tags will be prepared for all participants to wear throughout the event. These tags promote networking and enhance interactions among attendees.
Agenda/Program Schedule: A printed agenda or program schedule will be handed out to all attendees upon registration, providing a detailed outline of the conference sessions and activities.
Conference Booklet (Optional): If applicable, a conference booklet may be provided, containing important information such as speaker profiles, presentation abstracts, and relevant details about the event.
Highlighters and Sticky Notes (Optional): Depending on the nature of the conference and the specific requirements, highlighters and sticky notes may be included in the stationery kit to assist participants during interactive sessions and workshops.
Accessibility:
The stationery items will be available for pick-up at the registration desk or in the conference hall itself, ensuring easy access for all participants.
Eco-Friendly Initiatives:
As part of our commitment to environmental responsibility, we aim to minimize paper waste. We will encourage participants to use the provided stationery wisely and responsibly. Additionally, recycled or eco-friendly materials may be considered for the stationery kit, depending on availability and feasibility.
Additional Requirements:
If you have any special requests or specific stationery needs for your conference, please let us know in advance. Our team will work diligently to accommodate any additional requirements or unique preferences you may have.
Support Staff:
Throughout the conference, our dedicated event support staff will be available to assist attendees with any stationery-related needs or other event-related queries.
At Yatra King, we believe that well-equipped participants can actively engage in the conference and derive the most value from the sessions. Providing essential conference stationery is one of the ways we ensure a seamless and rewarding experience for all attendees during their time in Goa.
Audio-Visual Equipment: High-quality audio-visual equipment for smooth presentations and interactive sessions.
To enhance the quality and impact of presentations and interactive sessions during your conference or corporate meeting in Goa, we ensure the availability of high-quality audio-visual equipment. Our state-of-the-art AV setup is designed to deliver seamless and engaging content delivery, creating a dynamic and immersive experience for all attendees.
Key Audio-Visual Equipment:
High-Definition Projectors: The conference hall will be equipped with high-definition projectors that offer crisp and clear visuals, ensuring that presentations, slides, and videos are displayed with excellent clarity.
Large Projection Screens: Large projection screens will be set up, providing optimal visibility to all participants, regardless of their seating position.
Professional Sound Systems: A top-notch sound system will be in place to ensure that the audio is clear and audible, allowing speakers to communicate effectively with the audience.
Microphones: Both wired and wireless microphones will be available, enabling presenters to move freely and interact with the audience while maintaining clear audio transmission.
Laser Pointers and Clickers: Laser pointers and presentation clickers will be provided to speakers, making it convenient for them to navigate through their slides and maintain a seamless flow during their presentations.
Interactive Whiteboards (Optional): If required, interactive whiteboards or smart boards can be arranged to promote engaging and interactive sessions.
Web Conferencing Facilities (Optional): For remote or virtual participants, web conferencing facilities can be set up to ensure their active involvement and participation in the event.
AV Technical Support:
Our team of skilled AV technicians will be on-site to assist with the setup, testing, and operation of the audio-visual equipment. They will ensure that all technical aspects run smoothly, allowing presenters to focus on delivering their content effectively.
Customization and Integration:
If your conference has specific AV requirements, such as live streaming, simultaneous translation, or special visual effects, please inform us in advance. We will work closely with you to customize the AV setup to meet your unique needs.
Rehearsals and Technical Checks:
Before the event begins, we will conduct rehearsals and technical checks with speakers to ensure that they are familiar with the AV equipment and that everything is set up according to their preferences.
Seamless Presentations, Engaging Sessions:
With our high-quality audio-visual equipment and technical support, your conference in Goa will be well-equipped to deliver seamless presentations and interactive sessions, creating a memorable and enriching experience for all participants.
High-Speed Internet: Complimentary high-speed internet access for all participants.
High-Speed Internet:
In the digital age, reliable and fast internet connectivity is crucial for any conference or corporate meeting. To ensure that all participants have a seamless and productive experience during your event in Goa, we offer complimentary high-speed internet access.
Key Features of the Internet Service:
High-Speed Connectivity: The internet service provided is high-speed, offering fast and stable connectivity for all attendees. This allows participants to access online resources, collaborate, and engage in virtual interactions without any interruptions.
Wi-Fi Coverage: The high-speed internet is available via Wi-Fi throughout the conference venue, including the conference hall, breakout rooms (if applicable), and common areas.
Multiple Device Support: Participants can connect their laptops, tablets, smartphones, or other devices to the Wi-Fi network, enabling them to stay connected and access information from their preferred devices.
Secure Connection: The internet service is equipped with necessary security measures to protect the privacy and data of all users. Participants can browse and work with confidence, knowing that their online activities are secure.
Technical Support: Our dedicated technical support team will be available to assist participants with any internet-related issues or queries they may have during the event.
Virtual Collaboration: The high-speed internet facilitates virtual collaboration tools, such as video conferencing, live streaming, and online document sharing, making it convenient for remote or virtual participants to actively engage in the conference.
Advantages of High-Speed Internet:
Smooth access to cloud-based resources and online applications.
Real-time communication through emails, messaging, and collaboration platforms.
Seamless video conferencing and virtual presentations.
Quick access to online research and references during sessions.
Instant sharing of files and documents with other attendees.
Hybrid Events and Virtual Participation:
If your conference includes hybrid elements with both in-person and virtual attendees, our high-speed internet service is designed to support a seamless connection for all participants, regardless of their physical location.
At Yatra King, we prioritize the importance of connectivity and understand that a reliable internet connection is essential for successful conferences. With our complimentary high-speed internet access, we aim to provide a smooth and efficient online experience, ensuring that your participants can make the most out of the event in Goa.
Recreational Facilities: Access to resort facilities such as swimming pool, gym, and indoor/outdoor games.
Recreational Facilities:
We believe that a well-rounded conference or corporate meeting in Goa should not only focus on business aspects but also provide opportunities for relaxation and rejuvenation. To enhance the overall experience for your attendees, we offer access to a range of recreational facilities at the resort, ensuring that they can unwind and enjoy their free time during the event.
Swimming Pool:
The resort features a refreshing swimming pool where participants can take a dip and relax in the tropical ambiance. Whether it's a quick swim to cool off or leisurely lounging by the poolside, this facility offers a perfect escape from the day's activities.
Gym:
For fitness enthusiasts and those looking to maintain their workout routines, the resort's well-equipped gym is available. It offers a variety of exercise machines and equipment to keep guests active and energized during their stay.
Indoor Games:
For participants seeking indoor entertainment, the resort may offer a selection of indoor games such as table tennis, billiards, carrom, or board games. These games are perfect for some friendly competition and bonding between attendees.
Outdoor Games:
The resort may also provide outdoor sports facilities, allowing guests to engage in activities like badminton, volleyball, or mini-golf. Outdoor games offer a chance for attendees to enjoy the pleasant weather and make the most of their time in Goa.
Nature Walks (Optional):
If the resort is situated in a scenic location, nature walks or guided treks can be organized to explore the natural beauty of the surroundings. This is an excellent opportunity for participants to unwind amidst nature and rejuvenate their minds.
Spa and Wellness (Optional):
For those seeking relaxation and pampering, the resort may offer spa and wellness facilities. Guests can indulge in rejuvenating spa treatments or massages to de-stress and revitalize their senses (available upon request, additional charges may apply).
Safety and Accessibility:
The recreational facilities are designed with safety in mind, and the resort staff will ensure that all necessary precautions and guidelines are followed to guarantee the well-being of guests.
Team-Building Activities:
In addition to the recreational facilities, we can also arrange fun and engaging team-building activities to foster teamwork, collaboration, and camaraderie among conference participants. These activities are tailored to suit the goals and preferences of your group.
At Yatra King, we understand the importance of providing a holistic experience for conference attendees. By offering access to various recreational facilities, we aim to create a perfect balance between business engagements and leisure moments, ensuring that your participants have a memorable and rewarding time in Goa.
Team-Building Activities: Fun and engaging team-building exercises to foster teamwork and camaraderie.
Team-Building Activities:
To promote teamwork, collaboration, and camaraderie among the participants of your conference or corporate meeting in Goa, we have curated a range of fun and engaging team-building exercises. These activities are designed to bring individuals together, encourage effective communication, and strengthen the bond within the group.
Key Features of Team-Building Activities:
Tailored Activities: Our team-building activities are carefully chosen and customized to align with the specific goals and preferences of your group. Whether you aim to improve problem-solving skills, enhance leadership qualities, or foster creativity, the activities will be tailored to meet your objectives.
Experienced Facilitators: Our experienced facilitators will lead the team-building exercises with expertise and enthusiasm. They will guide the participants through the activities, ensuring everyone is actively involved and having a great time.
Inclusive and Enjoyable: The activities are designed to be inclusive, ensuring that all participants can take part regardless of their physical abilities or roles within the organization. They are designed to be enjoyable, promoting a positive and engaging atmosphere.
Indoor and Outdoor Options: Depending on your preferences and the location, team-building exercises can be organized both indoors and outdoors. Outdoor activities may take advantage of Goa's scenic beauty, enhancing the overall experience.
Ice-Breakers and Energizers: To set the tone for collaboration and break the ice, we may include ice-breaker games and energizers to create a lively and interactive environment.
Examples of Team-Building Activities:
Human Knot: Participants form a circle, hold hands, and try to untangle themselves without breaking the chain. It promotes communication and problem-solving.
Blindfolded Obstacle Course: Teams guide blindfolded members through an obstacle course using only verbal communication. It fosters trust and effective teamwork.
Minefield: Teams navigate through a "minefield" (marked by objects) while blindfolded, with their teammates guiding them using verbal cues. It emphasizes communication and trust.
Marshmallow Tower: Teams build a tall tower using marshmallows and spaghetti, testing creativity and collaboration.
Outdoor Adventure Challenges: Activities like raft-building, zip-lining, or a beach Olympics can be organized for adventurous team-building experiences.
Puzzle Solving: Teams solve puzzles or riddles together, requiring strategic thinking and cooperation.
Debrief and Learning:
After each activity, a debriefing session will be conducted, providing participants with an opportunity to reflect on their experiences, learn from the challenges faced, and identify ways to apply the lessons to their work environment.
Through these team-building exercises, we aim to create a positive and cohesive atmosphere, strengthening the connections among your conference attendees and leaving them with valuable memories of their time in Goa.
Sightseeing Tour: A half-day sightseeing tour of popular attractions in Goa.
Sightseeing Tour:
As part of your conference or corporate meeting in Goa, we offer a half-day sightseeing tour to explore the popular attractions and vibrant culture of this beautiful coastal destination. This tour provides an opportunity for participants to experience the essence of Goa's rich history, scenic beauty, and local charm.
Tour Itinerary (Sample):
Please note that the specific attractions and order of the tour may vary based on the location of your conference venue and time constraints.
1. Old Goa Churches:
Visit the UNESCO World Heritage Site of Old Goa, which houses some of the most renowned churches and cathedrals in India.
Explore the Basilica of Bom Jesus, a 16th-century church known for housing the mortal remains of St. Francis Xavier.
Visit Se Cathedral, the largest church in Goa, known for its majestic architecture and historic significance.
2. Mangueshi Temple:
Experience the spiritual ambiance at the Mangueshi Temple, dedicated to Lord Shiva and one of the most prominent Hindu temples in Goa.
3. Dona Paula Viewpoint:
Enjoy a scenic view of the Arabian Sea from Dona Paula Viewpoint, known for its romantic legend and picturesque surroundings.
4. Miramar Beach:
Take a leisurely stroll along the golden sands of Miramar Beach, one of Goa's most popular beaches, offering a relaxing coastal experience.
5. Local Markets:
Visit bustling local markets to explore and shop for souvenirs, handicrafts, spices, and traditional Goan artifacts.
6. Local Cuisine (Optional):
If time permits, participants may have the option to savor some authentic Goan cuisine at a local restaurant. Goan delicacies are known for their rich flavors and unique blend of spices.
Comfort and Transportation:
Participants will travel in comfortable, air-conditioned vehicles, ensuring a relaxed and enjoyable sightseeing experience. Our knowledgeable local guides will provide insights into the history, culture, and significance of each attraction.
Safety and Timing:
The sightseeing tour will be organized with the utmost consideration for safety and punctuality, allowing participants to make the most of their half-day exploration while ensuring they return in time for other conference activities.
Customization:
If there are specific attractions or points of interest that you would like to include in the sightseeing tour or if you have any special requests, please let us know in advance. We will do our best to tailor the tour to meet your preferences and make it a memorable experience for your conference attendees.
At Yatra King, we believe that a sightseeing tour is a fantastic way to showcase the cultural heritage and natural beauty of Goa, providing a well-rounded experience for your conference participants.
Dedicated Event Manager: A dedicated event manager to assist you throughout the conference.
Dedicated Event Manager:
At Yatra King, we understand the importance of seamless event management and personalized support. To ensure the success of your conference or corporate meeting in Goa, we provide a dedicated event manager who will be your primary point of contact and support throughout the entire event.
Roles and Responsibilities of the Event Manager:
Pre-Event Planning: The event manager will work closely with you during the pre-event planning phase. They will understand your specific requirements, objectives, and preferences for the conference. They will assist in finalizing the conference schedule, coordinating with vendors, and ensuring that all necessary arrangements are in place.
On-Site Coordination: During the conference, the event manager will be present on-site to oversee all aspects of the event. They will coordinate with the hotel/resort staff, AV technicians, and other service providers to ensure smooth execution of the conference proceedings.
Participant Assistance: The event manager will be available to assist conference participants with any queries, requests, or concerns they may have. They will provide information about the conference schedule, session locations, and other event-related details.
AV and Technical Support: The event manager will work closely with the AV team to ensure that all audio-visual equipment is set up and functioning correctly. They will coordinate technical rehearsals with presenters to ensure a seamless presentation experience.
Logistics Management: From registration desk setup to participant seating arrangements, the event manager will oversee logistics to ensure that the event space is well-organized and welcoming.
Problem-Solving: Should any issues or challenges arise during the event, the event manager will proactively address and resolve them, ensuring minimal disruptions to the conference.
Guest Relations: The event manager will take care of guest relations, ensuring that all participants feel welcomed, comfortable, and well-cared for throughout their stay.
Post-Event Follow-Up: After the conference, the event manager will conduct a post-event review and debrief with you to assess the event's success and gather feedback for future improvements.
Constant Communication:
The event manager will maintain constant communication with you and your team, providing updates and ensuring that all aspects of the conference are aligned with your vision and expectations.
Personalized Attention:
Having a dedicated event manager ensures that you receive personalized attention and support, allowing you to focus on the content and objectives of the conference, while leaving the logistics and coordination in capable hands.
At Yatra King, we take pride in delivering exceptional event management services, and our dedicated event manager is committed to making your conference in Goa a resounding success.
On-Site Support: Technical staff available for any assistance during the conference.
On-Site Technical Support:
To ensure a smooth and successful conference or corporate meeting in Goa, we provide on-site technical support with a team of skilled technicians who are readily available to assist with any audio-visual or technical needs that may arise during the event.
Key Features of On-Site Technical Support:
Expert Assistance: Our technical support team comprises experienced professionals who are well-versed in handling audio-visual equipment, projectors, sound systems, microphones, and other technical setups commonly used in conferences.
Setup and Testing: Before the event begins, our technical staff will be responsible for setting up and testing all audio-visual equipment, ensuring that everything is in proper working condition.
Speaker Rehearsals: The technical team will conduct rehearsals with speakers and presenters to familiarize them with the equipment and address any technical concerns they may have.
Real-time Troubleshooting: During the conference, the technical staff will be present in the conference hall and other event areas to address any technical issues that may arise promptly. They will ensure that any disruptions are resolved swiftly to minimize impact on the proceedings.
AV Handling: The technical team will assist speakers in connecting their devices and laptops to the AV system, managing presentations, and transitioning between speakers seamlessly.
Screening Support: If there are live video feeds or remote presenters, the technical staff will handle the screening process, ensuring that the content is displayed correctly and without technical glitches.
Web Conferencing Assistance (If applicable): If virtual participants are involved through web conferencing platforms, the technical support team will provide the necessary assistance to ensure smooth communication and interactions.
Backup Plans: The technical staff will be prepared with backup plans and solutions in case of any unexpected technical issues. This ensures that the conference can continue without major disruptions.
Event Coordination:
The technical support team will work in close coordination with the event manager and other relevant staff to ensure that all technical aspects of the conference are seamlessly integrated with the overall event plan.
Post-Event Support:
After the conference, the technical staff will assist with the dismantling and packing up of the audio-visual equipment and ensure that the venue is left in the same condition as it was before the event.
With our on-site technical support, you can be assured that your conference in Goa will have a reliable and efficient audio-visual setup, providing a smooth experience for both speakers and attendees. Our technical team is dedicated to ensuring that all technical aspects run seamlessly, allowing your event to be a resounding success.
Transportation: Airport transfers to the hotel and back will be provided for all participants.
Transportation: Airport Transfers
To ensure a convenient and comfortable experience for all conference participants, we provide airport transfers to the hotel/resort in Goa and back to the airport at the conclusion of the event.
Airport Arrival Transfers:
Upon arrival at Goa's airport, a dedicated transportation service will be arranged to pick up participants from the airport and safely transport them to the designated hotel/resort. Our professional and courteous drivers will be waiting at the arrival terminal, holding a sign with the conference name or participants' names for easy identification.
Hotel to Airport Departure Transfers:
At the end of the conference, participants will be provided with transportation from the hotel/resort back to the airport, ensuring a hassle-free departure. The transportation service will be scheduled to allow ample time for check-out and airport procedures, ensuring that participants reach the airport in a timely manner.
Comfortable and Reliable Transportation:
Participants will travel in comfortable and air-conditioned vehicles, making their journey to and from the airport a pleasant experience. The transportation service will be reliable and punctual, ensuring that participants can focus on their conference experience without any worries about transportation arrangements.
Group Coordination:
For groups arriving or departing at similar times, we will coordinate the transportation to optimize efficiency and minimize waiting time. This allows participants to travel together, enhancing the networking and camaraderie among attendees.
Safety and Hygiene Measures:
In light of the ongoing importance of safety and hygiene, our transportation service adheres to the highest standards. The vehicles will be thoroughly sanitized, and the drivers will follow all necessary safety protocols to ensure the well-being of the participants.
Seamless Coordination:
Our event manager will be in constant communication with the transportation service to ensure that all airport transfers are well-coordinated and executed smoothly. The event manager will be available to assist participants with any questions or concerns related to transportation.
Flexibility:
If participants have unique requirements or specific arrival/departure schedules, we will work to accommodate individual needs and provide personalized transportation arrangements.
At Yatra King, we believe that providing airport transfers is an essential aspect of creating a stress-free and enjoyable experience for conference participants. Our goal is to ensure that attendees can focus on their conference engagements, knowing that their transportation needs are well taken care of during their time in Goa.
Complimentary Goodies: Yatra King branded merchandise for all attendees as souvenirs.
Complimentary Goodies: Yatra King Branded Merchandise
To express our gratitude and provide lasting mementos of your conference in Goa, we are delighted to offer complimentary Yatra King branded merchandise to all conference attendees. These souvenirs are designed to serve as tokens of appreciation and memorable keepsakes from the event.
Yatra King Branded Merchandise:
Tote Bags: Sturdy and stylish tote bags adorned with the Yatra King logo, perfect for carrying conference materials, personal belongings, or as an eco-friendly alternative to plastic bags.
Notebooks: High-quality notebooks featuring the Yatra King branding, ideal for jotting down notes, ideas, or thoughts during the conference and beyond.
Pens: Sleek and smooth-writing pens showcasing the Yatra King logo, ensuring that participants have a reliable writing instrument during the event.
Lanyards: Custom lanyards embellished with the Yatra King name and logo, designed to hold conference badges or identification cards for easy identification.
Mugs: Classic coffee mugs adorned with the Yatra King logo, serving as a reminder of the enriching conference experience over morning beverages.
Water Bottles: Reusable water bottles featuring the Yatra King branding, encouraging eco-consciousness and hydration during the event and future endeavors.
Keychains: Keychains showcasing the Yatra King logo, providing a practical and stylish accessory for attendees to carry with them.
Customization and Variety:
The Yatra King branded merchandise can be customized to include the conference name, date, or any specific theme you would like to incorporate. We offer a range of merchandise options to suit different preferences and ensure that attendees receive thoughtful and valuable souvenirs.
Distribution:
The complimentary goodies will be distributed to all conference participants upon registration or as part of a welcome kit. Our team will handle the distribution process to ensure that each attendee receives their souvenirs efficiently.
Sustainable Choices:
Where possible, we strive to select environmentally friendly and sustainable materials for the branded merchandise, aligning with our commitment to eco-conscious practices.
Memories to Cherish:
The Yatra King branded merchandise not only serves as tokens of appreciation but also creates lasting memories of the conference experience in Goa, fostering a sense of camaraderie among participants.
At Yatra King, we believe that the thoughtful gesture of offering branded souvenirs adds an extra touch of warmth and gratitude to your conference. These complimentary goodies are our way of saying thank you and providing attendees with tangible reminders of their time at the event.
Not Included:
Airfare/Transport to Goa: Participants will have to arrange their own travel to Goa.
Any personal expenses: Expenses of a personal nature such as laundry, telephone calls, and room service.
Additional Tours: Any optional tours or activities outside the package itinerary.
Travel Insurance: Participants are advised to have their travel insurance.
Terms & Conditions:
Booking: Advance booking with a minimum deposit is required to secure the reservation.
Cancellation Policy: Cancellation charges may apply as per the cancellation policy of the hotel/resort.
Payment: Full payment is required before the commencement of the event.
Minimum Participants: The package price is based on a minimum number of participants. Prices may vary for smaller groups.
Venue Availability: Venue and accommodation are subject to availability at the time of booking.
Transport: Airport transfers are provided for a specific schedule. Any additional requirements will be charged separately. {Conference and corporate meeting venues Goa Organised By Yatra King @ 4500/- Per person}
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